Business Development Executive Assistant

About Us

AVA is a global SaaS company serving the mining industry, headquartered in Ireland and operating across 26 countries and 135+ mine sites. Our technology helps mining operations unlock efficiency, safety, and performance through data‑driven insights.

‍Role Overview

This newly created role provides support to the CEO, Business Development team and general office management for the Sandton office. This role requires maturity, initiative, and strong interpersonal capability. Must be comfortable liaising with a diverse range of people including prospective and current clients and their EAs, as well as staff from contractors to Senior Directors. The successful candidate will work closely with the CEO and broader Business Development team to strengthen client relationships, support commercial activity, and maintain general operational rhythm.

Your Role

Executive Support to the CEO:

• Provide high‑level executive assistance to the CEO in a fast‑moving environment.
• Participate as a key member of the business development team
• Manage complex calendars across time zones.
• Coordinate local & global travel and accommodation arrangements.
• Prepare, edit, and format reports, presentations, and Board‑level documents.
• Support time and expense administration.
• Prepare visual materials including presentations, pitch decks, and event collateral.
• Maintain brand consistency and a central repository of materials

Support business development activities:

• Follow up on introductory emails and determine best approach to secure meetings with new contacts (calls, email)
• Company and contact research to: Create and maintain CRMs data - companies, contacts, opportunities and tasks associated with Business Development activities
• Assist with Business Development campaigns
• Schedule and participate in commercial account manager planning meetings, minute taking
• Circulate account plan reports
• Ad hoc travel (Locally & Internationally) to assist with set up of stands at Expo's
• General office administration (Ordering groceries, stationery etc)

What we're looking for

• 6 years +experience providing high level administration/executive support at Senior Executive level
• Bachelors Degree advantageous
• Excellent organisation, planning and high level administration experience
• Any exposure in the sales/business development support space would be highly regarded
• Experience using CRM's highly advantageous
• Exceptional communication and interpersonal skills
• Adaptability, tenacity and resilience
• Computer literate; proficient in using Microsoft Outlook, Word, PowerPoint and Excel, and an ability to learn additional software quickly. Whilst an advanced knowledge of MS Excel is not required, there is a need to be familiar with the software and able to format reports, making them more readable for others.

Why join our team?

• Global Impact
• You’ll work in a dynamic, fast-paced environment where learning never stops. “If you’re the smartest person in the room, you’re in the wrong room.”
• We believe in teamwork, knowledge-sharing, and creating opportunities for you to carve out your own career path. Because we’re a lean, agile team, you’ll have more opportunities to grow, take ownership, and make an impact.‍‍
• Work with cutting-edge technologies in mining and logistics while contributing to industry transformation. ‍You'll play a key role in transforming how mining clients use data to drive efficiency.‍‍
• We’re not just about work—we’re about creating a workplace where you can thrive and enjoy the journey.‍‍
• Join a passionate, supportive team that’s shaping the future of mining.‍

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‍Please Note:

The closing date for applications is Friday, 27 March 2026. Applications must be received by close of business on this date. If you have not been contacted within two weeks of the closing date, please consider your application unsuccessful at this time.

We encourage you to keep an eye out for other roles that may interest you in the future. Alternatively, feel free to reach out to recruitment@ava.solutions with your updated CV, and we will retain your profile for consideration as new opportunities arise.

We are always on the lookout for exceptional talent!

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